Key Features of Premier SaaS Payroll Management System

Premier’s SaaS Payroll Management System for Accountants in Kenya provides a centralised platform for processing payroll across multiple client organisations. With automated calculations, client-specific payroll settings, statutory deductions and consolidated reporting, accountants can manage payroll operations efficiently while maintaining secure separation of client data.

• Multi-Client Payroll Management — Manage payroll for multiple client organisations from one centralised platform, with separate employee records, payroll settings and reports for each client.

• Client & Company Management — Create and manage client profiles, company details, payroll configurations, departments and authorised users.

• Employee Payroll Management — Maintain employee records, salary details, employment information and payroll history for each client.

• Automated Salary Processing — Calculate gross salaries, allowances, deductions and net pay using configurable payroll rules and employee-specific information.

• PAYE Management — Support Kenyan PAYE calculations, payroll tax summaries and reporting based on applicable statutory requirements.

• NSSF & SHIF Management — Calculate and manage applicable NSSF and SHIF contributions according to configured rates and current statutory requirements.

• Housing Levy Management — Support applicable Affordable Housing Levy calculations, deductions and payroll reporting.

• Allowances & Deductions — Configure client-specific salary components, including allowances, benefits, deductions and other payroll adjustments.

• Overtime & Additional Earnings — Manage overtime, bonuses, commissions, arrears and other additional employee earnings.

• Loans & Salary Advances — Track employee loans, salary advances, repayment schedules and payroll deductions for each client.

• Digital Payslip Generation — Generate professional, client-branded digital payslips and provide secure access for employees and authorised users.

• Payroll Preparation & Approvals — Configure payroll preparation, review and approval workflows before finalising payroll for each client.

• Employee Self-Service — Allow employees to securely access their payslips and relevant payroll information through a self-service portal.

• Multi-Client Payroll Reports — Generate client-specific payroll summaries, statutory reports, departmental breakdowns and management reports, with consolidated views where authorised.

• Bank Payment Files — Generate payroll payment files and support bank payment workflows according to each client’s banking requirements.

• Departments & Cost Centres — Allocate payroll expenses across departments, projects, branches and cost centres for more detailed financial reporting.

• Automated Notifications & Reminders — Send payroll alerts, approval reminders, processing updates and employee notifications based on configured workflows.

• Security & Audit Trails — Protect sensitive payroll and employee information with role-based access, client data separation and activity tracking.

• HR & Accounting Integrations — Connect payroll with HR, accounting and other business systems to reduce duplicate data entry and streamline operations.

• SaaS Subscription & User Management — Manage accountant accounts, client access, user permissions and subscription plans through a centralised platform.

Who It’s For

Built for Accountants and Payroll Service Providers

Premier’s SaaS Payroll Management System is designed for professionals and firms that process payroll for multiple businesses and organisations. It brings client payroll operations together while keeping each organisation’s employee information, settings and reports appropriately separated.

Accounting & Auditing Firms

Manage payroll processing for multiple business clients, organise monthly payroll cycles and generate client-specific payslips, statutory summaries and payroll reports from one platform.

Payroll Bureaus & Outsourced Payroll Providers

Streamline payroll services for multiple organisations through centralised administration, configurable payroll workflows, automated calculations and structured client management.

Independent Accountants & Payroll Consultants

Manage payroll for a portfolio of clients without relying on separate spreadsheets or disconnected payroll applications. Access client records, process salaries and prepare reports through one system.

SMEs & Growing Businesses

Simplify payroll administration, manage employee earnings and deductions, generate payslips and maintain payroll records through a cloud-based platform, either directly or with support from an accountant.

HR & Business Consulting Firms

Support clients with payroll administration, employee compensation, statutory deductions and payroll reporting through configurable client-specific processes.

Organisations With Multiple Companies

Manage payroll across multiple legal entities or related companies, with separate payroll configurations, employee records, approval processes and reporting.

Frequently Asked Questions

What is a SaaS Payroll Management System for Accountants?

It is a cloud-based payroll platform that allows accountants, accounting firms and payroll bureaus to process salaries and manage payroll operations for multiple client organisations from one system. Each client can have separate employee records, payroll settings, statutory configurations and reports.

Can I manage payroll for multiple clients from one account?

Yes. The platform is designed for multi-client payroll management. Accountants can create separate client profiles, manage their employees and process payroll for each organisation through a centralised account, subject to their assigned permissions.

Is each client’s payroll data kept separate?

Yes. The system can use client-level data separation and role-based access controls to help ensure that users only access the payroll information they are authorised to manage.

Can the system calculate PAYE in Kenya?

Yes. Payroll calculations can be configured to support applicable Kenyan PAYE requirements. Tax rates, reliefs and other statutory settings should be maintained in line with current requirements.

Does it support NSSF, SHIF and the Affordable Housing Levy?

Yes. The system can support applicable NSSF, SHIF and Affordable Housing Levy calculations and reporting. Statutory settings can be updated as requirements change to support accurate payroll processing.

Can I configure different payroll rules for each client?

Yes. Each client can have its own payroll configuration, including pay periods, salary structures, allowances, deductions, employee categories, approval workflows and reporting preferences.

Can I process payroll for employees with different salary structures?

Yes. The system can support different employee salary structures, including basic pay, allowances, benefits, overtime, bonuses, commissions and applicable deductions, based on each client’s payroll policies.

Can the system generate payslips for each client?

Yes. The system can generate digital payslips using each client’s payroll information and configured branding. Payslips can be made available to authorised accountants, client administrators and employees through secure access.

Can clients review and approve payroll before processing?

Yes. Configurable payroll approval workflows can allow accountants to prepare payroll for a client and submit it for review and approval by designated client representatives before finalisation.

Can employees access their own payslips?

Yes. Employee self-service functionality can provide secure access to payslips and other permitted payroll information, while restricting access to other employees’ records.

Can the system generate statutory and management reports?

Yes. The system can generate client-specific payroll summaries, statutory reports, departmental breakdowns and other management reports. Consolidated reporting across clients can also be provided to authorised users where required.

Can the system generate bank payment files?

Yes. Bank payment file generation and payroll payment workflows can be incorporated according to the file formats and processing requirements of each client’s bank.

Can accountants manage employee loans and salary advances?

Yes. Employee loans, salary advances, repayment schedules and related deductions can be recorded and managed as part of each client’s payroll configuration.

Can the system integrate with accounting and HR software?

Yes. The platform can integrate with suitable accounting, HR and other business applications through APIs or other integration methods, depending on the software and project requirements.

Can I manage multiple users within my accounting firm?

Yes. User accounts and permissions can be configured for accountants, payroll officers, reviewers, administrators and other team members. Access can be assigned according to each user’s responsibilities and client portfolio.

Is the payroll system accessible from anywhere?

As a cloud-based SaaS platform, it can be accessed over the internet by authorised users, subject to account permissions, connectivity and the selected hosting configuration.

How is payroll information secured?

The platform can implement role-based access, client data separation, authentication, secure data storage, audit trails and backup strategies to help protect sensitive payroll information.

Can the system be customised for our accounting firm?

Yes. Client management, payroll structures, statutory settings, approval workflows, reports, user permissions and subscription arrangements can be configured according to the firm’s service model and operational requirements.

Can the platform support monthly payroll subscriptions for clients?

Yes. The SaaS platform can be configured with subscription plans and client account management to support different service packages. Subscription terms, billing cycles and access limits can be tailored to the platform’s commercial model.

Can the system be deployed on our own servers?

The platform is designed for SaaS delivery through cloud hosting. Private cloud or on-premise deployment may be considered where required, depending on the agreed implementation and infrastructure model.